First Year Seminar Mini-Grant

Purpose

Designed to cover eligible expenses incurred while teaching First-Year Seminars.

Award

Maximum $500.

Contact

Janet Chambers (jachambers@ucdavis.edu)

Deadline(s)

Rolling

What are eligible expenses and restrictions?

Eligible

  • Photocopying directly related to the seminar, up to a maximum of $100.
  • Field trip expenses, e.g., Central Garage charges for rented vehicles or cost of admission to a theater or museum.
  • Audio-visual expenses such as purchase of slides, transparencies, and videos.
  • Honorarium (maximum $250 per class) for an outside (not university employee) guest lecturer.
  • Reference material for the instructor, including books (up to $100).
  • Light refreshments, not to exceed $100 per quarter.

Ineligible

  • Entertainment expenses, e.g., dinners, Campus Catering, etc.
  • Secretarial or other salary support.
  • Routine costs normally borne by the department, e.g., telephone costs, mail, storehouse charges, etc.
  • Books or other materials required of the students.
  • Computers, MP3 players, iPads or any other equipment.
How do I get reimbursed for expenses?

At or before the beginning of the quarter in which your seminar will be taught, send a request for Mini-Grant support and a proposed budget to the Center for Excellence in Teaching and Learning. The FYS will review your request and identify any ineligible expenses. To expedite the FYS’s review and approval process, please carefully review the eligibility guidelines and restrictions (below) before preparing your request.

After filing an approved Mini-Grant proposal with the FYS, process all eligible allocations and charges through your home department. At the end of the quarter, your department will forward copies of all receipts to the FYS to document approved expenditures. The FYS will then transfer funds to the department to cover eligible Mini-Grant expenses.